APM 160-20-c(4): Access by the Individual
When an individual requests access to confidential academic review records (as defined in APM - 160-20-b(1)), the records shall be subject to redaction as follows:
- For a letter of evaluation or statement from an individual evaluator, redaction shall consist of the removal of name, title, organizational/institutional affiliation, and relational information contained below the signature block of the letter of evaluation.
- For reports or recommendations of an ad hoc committee, redaction shall consist of the removal of the names of individual members of the committee.
- For information that references the scholarly credentials or relationship to the candidate of the authors of letters of evaluation, no access shall be provided to the individual.
- (Note: For confidential documents (including individual, departmental, and administrative letters, as well as committee reports and recommendations) placed in an academic personnel review file prior to September 1, 1992, campuses may either (a) redact such documents to remove the identifiers such as name, title, date, and organizational/institutional affiliation, or any relational statement or comment that would serve to identify the author(s) of the document, or (b) prepare a comprehensive summary.)