Document Access By Role

Who's Looking
What's Possible to See
Candidate

BC Correspondence, only during review period of a preliminary assessment
BC Minute, only during review period of a preliminary assessment
Campus Ad Hoc Review Committee Report (Redacted), only during review period of a preliminary assessment
Candidate's Response to Reconsideration
Candidate's Response to Confidential Material
Candidate's Response to Departmental Recommendation 
Candidate's Response to Preliminary Assessment 
Candidate's Response to Reconsideration
Chair's Personal Letter, only during review period of a preliminary assessment
Copy of Solicitation Letter (Redacted)
Dean Letter - Final Decision, only during review period of a preliminary assessment. Also after decision is sent to the Candidate.
Dean Reconsideration Decision, after decision is sent to the Candidate
Dean's Recommendation Letter, only during review period of a preliminary assessment
Departmental Ad Hoc Report (Redacted) 
Departmental Recommendation 
External Letters (Redacted) 
Miscellaneous Documents 
Preliminary Assessment, after decision sent to candidate
Vice Provost Correspondence, only during review period of a preliminary assessment
Vice Provost Letter-Final Decision, after decision sent to candidate and a Dean's Final Decision does not exist. Also available in reconsiderations.
Vice Provost Response to Reconsideration Request, after decision sent to candidate and no Dean's Reconsideration Decision exists

Department Analyst

BC Correspondence, only during review period of a preliminary assessment
BC Minute, only during review period of a preliminary assessment
Campus Ad Hoc Review Committee Report (Redacted), only during review period of a preliminary assessment
Candidate's Response to Departmental Recommendation 
Candidate's Response to Preliminary Assessment 
Candidate's Response to Reconsideration
Code Key of External Reviewers 
Copy of Solicitation Letter (Redacted)
Dean Letter - Final Decision, only during review period of a preliminary assessment. Also after Final Decision is sent to the Department Analyst
Dean Reconsideration Decision, after decision is sent to the Department Analyst
Dean's Correspondence, after decision sent to Department Analyst
Dean's Recommendation Letter, only during review period of a preliminary assessment
Departmental Ad Hoc Report (Redacted) 
Departmental Ad Hoc Report (Unredacted) 
Departmental Recommendation 
Departmental Reconsideration Request 
Departmental Response to Preliminary Assessment
External Letters (Redacted) 
External Letters (Unredacted)
Miscellaneous Documents 
Preliminary Assessment
Vice Provost Correspondence, after decision sent to Department Analyst and a Dean's Correspondence does not exist.
Vice Provost Letter-Final Decision, after decision sent to Department Analyst and a Dean's Final Decision does not exist. Also available in reconsiderations.
Vice Provost Response to Reconsideration Request, after decision sent to Department Analyst and no Dean's Reconsideration Decision exists

Faculty Reviewer when case access opened:
Candidate's Response to Confidential Material
Candidate's Response to Departmental Recommendation
Code Key of External Reviewers
Copy of Solicitation Letter (Redacted)
Departmental Ad Hoc Report (Redacted)
Departmental Ad Hoc Report (Unredacted)
External Letters (Unredacted)
Miscellaneous Documents
Adhoc Committee Member when case access opened:
Code Key of External Reviewers
Copy of Solicitation Letter (Redacted)
External Letters (Unredacted)
Miscellaneous Documents
Adhoc Committee Chair when case access opened:
Code Key of External Reviewers
Copy of Solicitation Letter (Redacted)
External Letters (Unredacted)
Miscellaneous Documents
Department Chair

BC Correspondence, only during review period of a preliminary assessment
BC Minute, only during review period of a preliminary assessment
Campus Ad Hoc Review Committee Report (Redacted), only during review period of a preliminary assessment
Candidate's Response to Confidential Material
Candidate's Response to Departmental Recommendation 
Candidate's Response to Preliminary Assessment 
Candidate's Response to Reconsideration 
Copy of Solicitation Letter (Redacted)
Dean Letter - Final Decision, only during review period of a preliminary assessment. Also after Final Decision is sent to the Department Analyst
Dean Reconsideration Decision, after decision is sent to the Department Analyst
Dean's Correspondence, after decision sent to Department Analyst
Dean's Recommendation Letter, only during review period of a preliminary assessment
Departmental Ad Hoc Report (Redacted) 
Departmental Ad Hoc Report (Unredacted) 
Departmental Recommendation 
Departmental Reconsideration Request 
Departmental Response to Preliminary Assessment
External Letters (Unredacted)
Miscellaneous Documents 
Preliminary Assessment
Vice Provost Correspondence, after decision sent to Department Analyst and a Dean's Correspondence does not exist.
Vice Provost Letter-Final Decision, after decision sent to Department Analyst and a Dean's Final Decision does not exist. Also available in reconsiderations.
Vice Provost Response to Reconsideration Request, after decision sent to Department Analyst and no Dean's Reconsideration Decision exists.

Dean's Analyst

BC Correspondence, only during review period of a preliminary assessment
BC Minute, only during review period of a preliminary assessment
Candidate's Response to Confidential Material
Candidate's Response to Departmental Recommendation
Candidate's Response to preliminary assessment
Candidate's Response to Reconsideration
Copy of Solicitation Letter (Redacted)
Dean Letter - Final Decision
Dean Reconsideration Decision
Dean's Correspondence
Dean's Recommendation Letter
Dean's Reconsideration Recommendation
Dean's Response to Preliminary Assessment
Departmental Ad Hoc Report (Redacted)
Departmental Ad Hoc Report (Unredacted)
Departmental Recommendation
Departmental Reconsideration Request
Departmental Response to Preliminary Assessment
External Letters (Redacted)
External Letters (Unredacted)
Miscellaneous Documents
Preliminary Assessment
Vice Provost Correspondence
Vice Provost Letter-Final Decision, after decision sent to Dean's Analyst. Also available in reconsiderations.
Vice Provost Response to Reconsideration Request, after decision sent to Dean's Analyst

Dean

BC Correspondence, only during review period of a preliminary assessment
BC Minute, only during review period of a preliminary assessment
Candidate's Response to Confidential Material
Candidate's Response to Departmental Recommendation
Candidate's Response to preliminary assessment
Candidate's Response to Reconsideration
Copy of Solicitation Letter (Redacted)
Dean Letter - Final Decision
Dean Reconsideration Decision
Dean's Correspondence
Dean's Recommendation Letter
Dean's Reconsideration Recommendation
Dean's Response to Preliminary Assessment
Departmental Ad Hoc Report (Redacted)
Departmental Ad Hoc Report (Unredacted)
Departmental Recommendation
Departmental Reconsideration Request
Departmental Response to Preliminary Assessment
External Letters (Redacted)
External Letters (Unredacted)
Miscellaneous Documents
Preliminary Assessment
Vice Provost Correspondence
Vice Provost Letter-Final Decision, after decision sent to Dean's Analyst. Also available in reconsiderations.
Vice Provost Response to Reconsideration Request, after decision sent to Dean's Analyst

AP Analyst

BC Correspondence
BC Minute
BC Response to Reconsideration Request
Campus Ad Hoc Review Committee Report (Redacted)
Campus Ad Hoc Review Committee Report (Unredacted)
Candidate's Response to Confidential Material
Candidate's Response to Departmental Recommendation
Candidate's Response to Preliminary Assessment
Candidate's Response to Reconsideration
Chair's Personal Letter
Code Key of External Reviewers
Copy of Solicitation Letter (Redacted)
Dean's Correspondence
Dean's Recommendation Letter
Dean's Reconsideration Recommendation
Dean's Response to Preliminary Assessment
Departmental Ad Hoc Report (Redacted)
Departmental Ad Hoc Report (Unredacted)
Departmental Recommendation
Departmental Reconsideration Request
Departmental Response to Preliminary Assessment
External Letters (Redacted)
External Letters (Unredacted)
Miscellaneous Documents
Preliminary Assessment
Preliminary Assessment (Draft)
Vice Provost Correspondence
Vice Provost Correspondence (Draft)
Vice Provost Letter-Final Decision
Vice Provost Letter-Final Decision (Draft)
Vice Provost Response to Reconsideration Request
Vice Provost Response to Reconsideration Request (Draft)
VP Internal Memo

after decision sent to Dean Queue:
Dean Reconsideration Decision

when case is in reconsideration or after Final Decision sent to Dean Queue:
Vice Provost Letter-Final Decision

BC Member

when case is in the BC Queue:
BC Correspondence
BC Minute
BC Response to Reconsideration Request
Campus Ad Hoc Review Committee Report (Unredacted)
Candidate's Response to Confidential Material
Candidate's Response to Departmental Recommendation
Candidate's Response to Preliminary Assessment
Candidate's Response to Reconsideration
Chair's Personal Letter
Code Key of External Reviewers
Copy of Solicitation Letter (Redacted)
Dean's Correspondence
Dean's Recommendation Letter
Dean's Reconsideration Recommendation
Dean's Response to Preliminary Assessment
Departmental Ad Hoc Report (Unredacted)
Departmental Recommendation
Departmental Reconsideration Request
Departmental Response to Preliminary Assessment
External Letters (Unredacted)
Miscellaneous Documents
Preliminary Assessment
Vice Provost Correspondence
VP Internal Memo

after decision sent to Dean Queue:
Dean Reconsideration Decision
Vice Provost Response to Reconsideration Request

when case is in reconsideration or after Final Decision sent to Dean Queue:
Vice Provost Letter-Final Decision

BC Analyst

BC Correspondence
BC Minute
BC Response to Reconsideration Request
Campus Ad Hoc Review Committee Report (Unredacted)
Candidate's Response to Confidential Material
Candidate's Response to Departmental Recommendation
Candidate's Response to Preliminary Assessment
Candidate's Response to Reconsideration
Chair's Personal Letter
Code Key of External Reviewers
Copy of Solicitation Letter (Redacted)
Dean's Correspondence
Dean's Recommendation Letter
Dean's Reconsideration Recommendation
Dean's Response to Preliminary Assessment
Departmental Ad Hoc Report (Unredacted)
Departmental Recommendation
Departmental Reconsideration Request
Departmental Response to Preliminary Assessment
External Letters (Unredacted)
Miscellaneous Documents
Preliminary Assessment
Vice Provost Correspondence
VP Internal Memo

after decision sent to Dean Queue:
Dean Reconsideration Decision
Vice Provost Response to Reconsideration Request

when case is in reconsideration or after Final Decision sent to Dean Queue:
Vice Provost Letter-Final Decision

CAHRC

when opened:
Candidate's Response to Confidential Material, when opened
Candidate's Response to Departmental Recommendation
Chair's Personal Letter
Copy of Solicitation Letter (Redacted)
Dean's Recommendation Letter
Departmental Ad Hoc Report (Unredacted)
Departmental Recommendation
External Letters (Unredacted)
Miscellaneous Documents
Preliminary Assessment

AVP Faculty Equity

BC Correspondence
BC Minute
BC Response to Reconsideration Request
Campus Ad Hoc Review Committee Report (Unredacted)
Candidate's Response to Confidential Material
Candidate's Response to Departmental Recommendation
Candidate's Response to Preliminary Assessment
Candidate's Response to Reconsideration
Chair's Personal Letter
Code Key of External Reviewers
Copy of Solicitation Letter (Redacted)
Dean's Correspondence
Dean's Recommendation Letter
Dean's Reconsideration Recommendation
Dean's Response to Preliminary Assessment
Departmental Ad Hoc Report (Unredacted)
Departmental Recommendation
Departmental Reconsideration Request
Departmental Response to Preliminary Assessment
External Letters (Unredacted)
Miscellaneous Documents
Preliminary Assessment
Preliminary Assessment (Draft)
Vice Provost Correspondence
Vice Provost Correspondence (Draft)
Vice Provost Letter-Final Decision (Draft)
Vice Provost Response to Reconsideration Request (Draft)
VP Internal Memo

after decision sent to Dean Queue:
Dean Reconsideration Decision
Vice Provost Response to Reconsideration Request

Vice Provost

BC Correspondence
BC Minute
BC Response to Reconsideration Request
Campus Ad Hoc Review Committee Report (Unredacted)
Candidate's Response to Confidential Material
Candidate's Response to Departmental Recommendation
Candidate's Response to Preliminary Assessment
Candidate's Response to Reconsideration
Chair's Personal Letter
Code Key of External Reviewers
Copy of Solicitation Letter (Redacted)
Dean's Correspondence
Dean's Recommendation Letter
Dean's Reconsideration Recommendation
Dean's Response to Preliminary Assessment
Departmental Ad Hoc Report (Unredacted)
Departmental Recommendation
Departmental Reconsideration Request
Departmental Response to Preliminary Assessment
External Letters (Unredacted)
Miscellaneous Documents
Preliminary Assessment
Preliminary Assessment (Draft)
Vice Provost Correspondence
Vice Provost Correspondence (Draft)
Vice Provost Letter-Final Decision (Draft)
Vice Provost Response to Reconsideration Request (Draft)
VP Internal Memo

after decision sent to Dean Queue:
Dean Reconsideration Decision
Vice Provost Response to Reconsideration Request

when case is in reconsideration or after Final Decision sent to Dean Queue:
Vice Provost Letter-Final Decision

EVC

when opened:
BC Correspondence
BC Minute
BC Response to Reconsideration Request
Campus Ad Hoc Review Committee Report (Unredacted)
Candidate's Response to Confidential Material
Candidate's Response to Departmental Recommendation
Candidate's Response to Preliminary Assessment
Candidate's Response to Reconsideration
Chair's Personal Letter
Code Key of External Reviewers
Copy of Solicitation Letter (Redacted)
Dean's Correspondence
Dean's Recommendation Letter
Dean's Reconsideration Recommendation
Dean's Response to Preliminary Assessment
Departmental Ad Hoc Report (Unredacted)
Departmental Recommendation
Departmental Reconsideration Request
Departmental Response to Preliminary Assessment
External Letters (Unredacted)
Miscellaneous Documents
Preliminary Assessment
Preliminary Assessment (Draft)
Vice Provost Correspondence
Vice Provost Correspondence (Draft)
Vice Provost Letter-Final Decision (Draft)
Vice Provost Response to Reconsideration Request (Draft)
VP Internal Memo

after decision sent to Dean Queue:
Dean Reconsideration Decision
Vice Provost Response to Reconsideration Request

Chancellor

when opened:
BC Correspondence
BC Minute, when opened
BC Response to Reconsideration Request
Campus Ad Hoc Review Committee Report (Unredacted)
Candidate's Response to Confidential Material
Candidate's Response to Departmental Recommendation
Candidate's Response to Preliminary Assessment
Candidate's Response to Reconsideration
Chair's Personal Letter
Code Key of External Reviewers
Copy of Solicitation Letter (Redacted)
Dean's Correspondence
Dean's Recommendation Letter
Dean's Reconsideration Recommendation
Dean's Response to Preliminary Assessment
Departmental Ad Hoc Report (Unredacted)
Departmental Recommendation
Departmental Reconsideration Request
Departmental Response to Preliminary Assessment
External Letters (Unredacted)
Miscellaneous Documents
Preliminary Assessment
Preliminary Assessment (Draft)
Vice Provost Correspondence
Vice Provost Correspondence (Draft)
Vice Provost Letter-Final Decision (Draft)
Vice Provost Response to Reconsideration Request (Draft)
VP Internal Memo

after decision sent to Dean Queue:
Dean Reconsideration Decision
Vice Provost Response to Reconsideration Request