Glossary of Routing Actions

Routing Action Name

Result

Prerequisite

Role

Approve and Submit to Candidate

Approved and Submitted to Candidate; Case will then be in the Candidate queue

Case has been started by the Department Analyst 

Department Analyst

Bypass BC Review

 

Candidate is a BC member

AP Analyst

Close Dean Review

Dean Review Closed

Assigned Deans' have reviewed and optional dean's recommendations uploaded

Dean's Analyst

Close Department Chair Review

Department Chair Close; Case is open to be routed back to the "Department Analyst - Initial" for Review Summary refresh; Once closed,  Once closed, another/different Department Chair can be designated.

 

Department Analyst

Notify Candidate

Candidate Notified; Automated email sent to Candidate when there is a preliminary assessment review available

Preliminary Assessment initiated; Career Review case

Department Analyst

Notify Dean

Dean Notified of Preliminary Assessment or Final Decision; automated email sent from APBears

Preliminary Assessment initiated; Career Review case

Dean's Analyst

Notify Designated Department Chairs

Designated Department Chairs Notified in the event of a Final Decision, Reconsideration Decision or Preliminary Assessment; an automated email is sent to Department Chairs

 

Department Analyst

Open Dean Review

Dean Review Opened

 

Dean's Analyst

Open Department Chair Review

Department Chair Opened

A Department Chair has been designated

Department Analyst

Open Preliminary Assessment Review

Preliminary Assessment Review Opened; review period for preliminary assessment started

 

Department Analyst

Re-open Case

Case Re-opened

 

AP Analyst

Return to APO Analyst

Returned to APO Analyst for any corrections or updates

 

Dean's Analyst

Return to BC Analyst

Returned to BC Analyst by APO for any corrections or updates

 

AP Analyst

Return to Dean's Analyst

Returned to Dean's Analyst for any corrections or updates

 

Department Analyst; AP Analyst

Return to Department Analyst - Initial (to update Case)

Returned to Department Analyst – Initial; sent to update Case and refresh the review summary; Warning - sends case back to the start of the process for re-routing

 

Candidate

Return to Department Analyst - Initial Review

Returned to Department Analyst - Initial Review

 

Department Analyst

Return to Department Analyst - Update

Returned from Dean's Analyst to Department Analyst for any corrections or updates

 

Dean's Analyst

Start Candidate Clock

Candidate Clock Started; Candidate can now add a written response statement

Candidate clock started in the event of either: departmental ad hoc report (redacted) has been uploaded; Preliminary assessment review issued for career review cases;  departmental recommendation uploaded

Department Analyst

Stop Candidate Clock

Candidate Clock Stopped; case is now closed for review to Candidate

 

Department Analyst

Submit to APO Analyst

Submitted to APO Analyst

When submitted by a BC Analyst, BC Minute or Correspondence iscomplete and ready to move to next stage of review. For Merit cases, VP Correspondence is required if BC Minute or BC Correspondence has been uploaded

BC Analyst ; Dean's Analyst

Submit to BC

Submitted to BC

CAHRC report required for promotion and tenure cases.

AP Analyst

Submit to Dean's Analyst

Submitted to Dean's Analyst

 

Department Analyst

Submit to Dean's Analyst (bypass candidate review)

Submitted to Dean's Analyst (candidate review bypassed)

Candidate is unable to review or stop the candidate clock

Department Analyst

Submit to Dean's Analyst - Preliminary Assessment

Submitted to Dean's Analyst - Preliminary Assessment

 

AP Analyst

Submit to Department Analyst - Begin Departmental Review

Submitted to Department Analyst - Begin Departmental Review

Candidate has been given approval to start review process

Candidate

Submit to Department Analyst - Preliminary Assessment

Submitted to Department Analyst - Preliminary Assessment

 

Dean's Analyst

Transmit Final Decision to Dean's Analyst

Final Decision Transmitted to Dean's Analyst

Final decision letter has been uploaded

AP Analyst

Transmit Final Decision to the Candidate

Transmitted Final Decision to the Candidate; an automated email is sent to the Candidate to notify that a final decision has been made; The case is now archived.

 

Department Analyst

Transmit Reconsideration Decision to Dean's Analyst

Reconsideration Decision Transmitted to Dean's Analyst

Reconsideration letter uploaded

AP Analyst

Transmit Reconsideration Response to the Candidate

Reconsideration Response Transmitted to the Candidate

Candidate has submitted the case for reconsideration

Department Analyst

Transmit to Department Analyst - Final Decision

Transmitted to Department Analyst - Final Decision

 

Dean's Analyst

Transmit to Department Analyst -Reconsideration Decision

Reconsideration Decision Transmitted to Department Analyst

 

Dean's Analyst