Yes. Access to documents is controlled by the role one holds. Thus if someone is a department chair, they will see all of the departmental recommendations and departmental ad hoc reports.
Yes. However, before routing to a dean’s office, there should be only one copy of the “departmental recommendation” in the system with all the signatures. The home Department Analyst should delete any earlier versions.
Ideally, the designated chairs and deans review the case simultaneously and not sequentially. However, this requires that the staff have designated their reviewers before requesting their review of the case. The home Department Analyst and dean’s analyst should take responsibility for all routing actions unless arrangements have been made with the other units.
When faculty are initially appointed, there is an understanding about which unit should serve as the home department. The Department Analyst in the home department has the responsibility of working with the faculty to update their achievements record and to start a case.
The system is designed to show either the Vice Provost’s Final Decision letter or the Dean’s letter, if one exists. Thus, a chair not in your College will not see the Vice Provost’s Final Decision.
The Department Analysts and Dean’s Analysts in each of the faculty member’s units designate reviewers (chairs or deans). However, it is important that Department Analysts and Dean’s Analysts pay attention to emails that are generated so that they can make designations in a timely manner and avoid the need to reroute the case multiple times.
